{"id":1361,"date":"2022-09-07T05:16:37","date_gmt":"2022-09-07T05:16:37","guid":{"rendered":"https:\/\/www.sysessential.com\/blog\/?p=1361"},"modified":"2022-09-07T05:21:19","modified_gmt":"2022-09-07T05:21:19","slug":"pst-shrink-software-reduce-oversized-outlook-data-file","status":"publish","type":"post","link":"https:\/\/www.sysessential.com\/blog\/pst-shrink-software-reduce-oversized-outlook-data-file\/","title":{"rendered":"PST Shrink Software \u2013 Easily Reduce Oversized Outlook Data File"},"content":{"rendered":"<p>As we know that the data stored in PST file has certain limit which cause many errors. In case of MS Outlook 2002 and earlier versions, PST file is saved in ANSI format that has limit of 2 GB storage. Whereas for Outlook 2003 and above versions, Unicode PST file is generated that has limit of 50 GB. But the issue arises when PST file become oversized. Also, this is the most common issue and thus users need to PST Shrink Software.<\/p>\n<p>Considering this issue, we have come up with many techniques in this post that will help you to reduce oversized Outlook PST file size.<\/p>\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_79 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of Contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/www.sysessential.com\/blog\/pst-shrink-software-reduce-oversized-outlook-data-file\/#Benefits_of_reducing_PST_file_size\" >Benefits of reducing PST file size<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/www.sysessential.com\/blog\/pst-shrink-software-reduce-oversized-outlook-data-file\/#Automated_Solution_to_Outlook_PST_Shrink_size\" >Automated Solution to Outlook PST Shrink size<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/www.sysessential.com\/blog\/pst-shrink-software-reduce-oversized-outlook-data-file\/#Guide_to_shrink_MS_Outlook_PST_file_size_by_this_utility\" >Guide to shrink MS Outlook PST file size by this utility:<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/www.sysessential.com\/blog\/pst-shrink-software-reduce-oversized-outlook-data-file\/#Free_Methods_to_Shrink_Outlook_PST_file\" >Free Methods to Shrink Outlook PST file<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/www.sysessential.com\/blog\/pst-shrink-software-reduce-oversized-outlook-data-file\/#Compact_Utility\" >Compact Utility<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/www.sysessential.com\/blog\/pst-shrink-software-reduce-oversized-outlook-data-file\/#Archive_Emails_in_Outlook\" >Archive Emails in Outlook<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/www.sysessential.com\/blog\/pst-shrink-software-reduce-oversized-outlook-data-file\/#Conclusion\" >Conclusion<\/a><\/li><\/ul><\/nav><\/div>\n<h2><span class=\"ez-toc-section\" id=\"Benefits_of_reducing_PST_file_size\"><\/span>Benefits of reducing PST file size<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<ul style=\"list-style-type: square\">\n<li>Allows to easily manage Outlook mailbox data<\/li>\n<li>By reducing PST file size, you can overcome problems like hanging &amp; slow performance of Outlook<\/li>\n<li>Avoid MS Outlook corruption issue<\/li>\n<\/ul>\n<p style=\"text-align: center\"><a class=\"maxbutton-1 maxbutton maxbutton-download-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.sysessential.com\/dl\/compressdemo.exe\"><span class='mb-text'>Download Now<\/span><\/a>\u00a0\u00a0\u00a0\u00a0 <a class=\"maxbutton-2 maxbutton maxbutton-buy-now\" target=\"_blank\" rel=\"nofollow noopener\" href=\"https:\/\/www.sysessential.com\/order\/compact-pst.html\"><span class='mb-text'>Buy Now<\/span><\/a><\/p>\n<h3><span class=\"ez-toc-section\" id=\"Automated_Solution_to_Outlook_PST_Shrink_size\"><\/span>Automated Solution to Outlook PST Shrink size<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>The best and safest way to reduce the size of PST file is to opt an automated program like <strong><a href=\"https:\/\/www.sysessential.com\/pst-compress-pro\/\">PST Shrink Software<\/a>. <\/strong>This utility allows shrinking size of PST file by removing unused space, junk space, unused cache, and by removing all attachments. Also, users can remove, save &amp; compress attachments to reduce Outlook data file size.<\/p>\n<p>You can smartly add multiple PST files together at once to shrink PST file size. Moreover, it does not even demand for Outlook configuration for shrinking PST file size. The software allots enhanced features to resolve issue of oversized PST file. You need to simply download the software for free and resolve your problem of large PST file size issue.<\/p>\n<p><strong>Note: <\/strong>Prior you pay for the license version, we recommend you to use free demo and evaluate the utility first.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Guide_to_shrink_MS_Outlook_PST_file_size_by_this_utility\"><\/span>Guide to shrink MS Outlook PST file size by this utility:<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<p>Below are the instructions for reducing large Outlook data file size. Immediately go through the steps sequentially to shrink your PST file:<\/p>\n<ol>\n<li>Firstly, launch and open the software for <strong>shrinking Outlook PST file size<\/strong>.<\/li>\n<li>Then, <strong>add one<\/strong> or <strong>more PST files<\/strong> that you want to shrink.<\/li>\n<li><strong>Set required path<\/strong> to <strong>save the output file<\/strong>.<\/li>\n<li>Hit <strong>Process<\/strong> button to start the process.<\/li>\n<li>In appeared window, mark options to remove unused space, junk space and unused cache. Also, pick option \u2018<strong>Remove all attachments<\/strong>\u2019<\/li>\n<li>Place mouse cursor to <strong>Start Converting<\/strong> button.<\/li>\n<\/ol>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-1340 size-full\" src=\"https:\/\/www.sysessential.com\/blog\/wp-content\/uploads\/2022\/08\/1.png\" alt=\"1\" width=\"573\" height=\"370\" srcset=\"https:\/\/www.sysessential.com\/blog\/wp-content\/uploads\/2022\/08\/1.png 573w, https:\/\/www.sysessential.com\/blog\/wp-content\/uploads\/2022\/08\/1-300x194.png 300w\" sizes=\"auto, (max-width: 573px) 100vw, 573px\" \/><\/p>\n<p>Within few minutes, you will get the size of resultant PST file lower than actual PST file size. Now, you can simply open this PST file in any MS Outlook account.<\/p>\n<p>Now, the issue here is many users believe to opt manual methods. So, in next part, we will also talk about the manual methods. But make sure to carefully attempt manual methods as they may harm your data.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Free_Methods_to_Shrink_Outlook_PST_file\"><\/span>Free Methods to Shrink Outlook PST file<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>Yes, there are various manual or free methods that can help you to shrink the size of PST file. Here, in this part, we provide you two different free solutions.<\/p>\n<h3><span class=\"ez-toc-section\" id=\"Compact_Utility\"><\/span>Compact Utility<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>In the starting, go to <strong>File <\/strong>tab and then click on <strong>Info<\/strong><\/li>\n<li>Pick <strong>Account Settings <\/strong>option and again click on <strong>Account Settings <\/strong>to move ahead.<\/li>\n<li>Select option of <strong>Data Files <\/strong>and then hit on Now, choose required file and press <strong>Compact Now <\/strong>button.<\/li>\n<li>Now, hit <strong>OK <\/strong>to end the process of shrinking PST file.<\/li>\n<\/ul>\n<p><strong>For MS Outlook 2003 and 2007 Editions:<\/strong><\/p>\n<ul>\n<li>From <strong>File <\/strong>tab, choose <strong>Data File Management <\/strong>option<\/li>\n<li>Double-click on <strong>Data File <\/strong>and look for targeted file to which you want to shrink.<\/li>\n<li>Click on <strong>Setting <\/strong>and choose <strong>Compact Now <\/strong>option<\/li>\n<li>In the end, hit <strong>Exit <\/strong>to complete the process of reducing oversized PST file size.<\/li>\n<\/ul>\n<h3><span class=\"ez-toc-section\" id=\"Archive_Emails_in_Outlook\"><\/span>Archive Emails in Outlook<span class=\"ez-toc-section-end\"><\/span><\/h3>\n<ul>\n<li>In MS Outlook, jump to <strong>File <\/strong>tab, then choose <strong>Info<\/strong>. Pick option <strong>Tools <\/strong>and then <strong>Clean up old Items<\/strong>.<\/li>\n<li>In the opened dialog box, choose <strong>Archive the folder &amp; its sub folders. <\/strong>Now, pick the file and folder to archive.<\/li>\n<li>Mark <strong>Include <\/strong>items with <strong>Do Not Archive <\/strong>option to archived required files.<\/li>\n<li>Hit <strong>OK <\/strong>to complete the process.<\/li>\n<\/ul>\n<p>This is how manually you can shrink the size of oversized PST file. But make sure to use these manual workarounds, you must present Outlook in the system and you are fully aware of its functions.<\/p>\n<h2><span class=\"ez-toc-section\" id=\"Conclusion\"><\/span>Conclusion<span class=\"ez-toc-section-end\"><\/span><\/h2>\n<p>We all know that an oversized PST file can create big trouble for users in MS Outlook program. In this situation, users need to <a href=\"https:\/\/www.sysessential.com\/blog\/reduce-large-pst-file-size\/\"><strong>Reduce Large PST File Size<\/strong><\/a>. Therefore, through this post, we have come up with a one-stop professional software which perfectly shrink every size Outlook files with its multiple features. But if you are technically sound and have time to invest then you may also opt manual solutions which are quite useful in reducing or shrinking PST file size. The choice of method is totally yours as per your suitability.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>As we know that the data stored in PST file has certain limit which cause many errors. In case of MS Outlook 2002 and earlier versions, PST file is saved in ANSI format that has limit of 2 GB storage. Whereas for Outlook 2003 and above versions, Unicode PST file is generated that has limit&#8230;<\/p>\n<p class=\"more-link-wrap\"><a href=\"https:\/\/www.sysessential.com\/blog\/pst-shrink-software-reduce-oversized-outlook-data-file\/\" class=\"more-link\">Read More<span class=\"screen-reader-text\"> &ldquo;PST Shrink Software \u2013 Easily Reduce Oversized Outlook Data File&rdquo;<\/span> &raquo;<\/a><\/p>\n","protected":false},"author":5,"featured_media":1366,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[12],"tags":[],"class_list":["post-1361","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-compress-pst"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How PST Shrink Software Reduce Oversize Outlook Data File Size<\/title>\n<meta name=\"description\" content=\"Guide to shrink PST file and reduce its size with PST Shrink Software. 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